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How to submit your UBO declaration

via Internet Banking Business

Submit your UBO declaration

Do it now
Do it now
Didn’t receive a request from us? Then you can’t do this (yet).
  • Grab your business debit card
  • Log into Internet Banking Business
  • Check your UBO details
On this page you will find more information about UBOs and the UBO declaration. Did you receive a request from us asking you to submit your UBO declaration? Then it is important that you do this in time. When you open the online UBO declaration, you will see that part of the details are already filled in. We kindly ask you to check, change and/or update this information. You then submit your UBO declaration. 

Didn’t receive a request from us? Then you cannot submit your UBO declaration (yet). 

How to submit your UBO declaration

Step 1: Read our letter

We sent you a letter about submitting your UBO declaration. Please read this carefully before you fill in the online UBO declaration. The letter explains which information you need and where you can find this information.

Didn’t receive a letter or message from us? Then you cannot submit your UBO declaration (yet). 

Step 2: Log into Internet Banking Business

  • Log into Internet Banking Business with your business debit card.
  • Go to your messages (you will find these behind the bell icon at the top right of your screen).
  • Open the message with the subject 'Please submit your UBO declaration'. 
  • Click the yellow button in this message. This will direct you to the UBO declaration.
Step 3: Check your UBO details

  • Check if your UBO details are complete and correct.
  • Complete or change the details, if necessary.
  • Add a new UBO, if necessary. 
  • If applicable, answer the questions about intermediary organisations.
Step 4: Sign the UBO declaration

Have you completed the form and confirmed the declaration? Then you need to sign it. This is very important, because without signing, the UBO declaration will not be saved and your UBO details will not be processed. 

Please note: it is important that you confirm and sign your UBO declaration. Even if your UBO details have not changed. This way we can be sure we have your correct UBO details.

Step 5: Done!

Your UBO declaration is saved in your file. You will receive a confirmation of this.

Please notify us right away of any future UBO changes. This way we will always have the correct details of your organisation. 

How to submit your UBO declaration

Step 1: Read our letter
Step 2: Log into Internet Banking Business
Step 3: Check your UBO details
Step 4: Sign the UBO declaration
Step 5: Done!

Step 1: Read our letter

We sent you a letter about submitting your UBO declaration. Please read this carefully before you fill in the online UBO declaration. The letter explains which information you need and where you can find this information.

Didn’t receive a letter or message from us? Then you cannot submit your UBO declaration (yet). 

Step 2: Log into Internet Banking Business

  • Log into Internet Banking Business with your business debit card.
  • Go to your messages (you will find these behind the bell icon at the top right of your screen).
  • Open the message with the subject 'Please submit your UBO declaration'. 
  • Click the yellow button in this message. This will direct you to the UBO declaration.

Step 3: Check your UBO details

  • Check if your UBO details are complete and correct.
  • Complete or change the details, if necessary.
  • Add a new UBO, if necessary. 
  • If applicable, answer the questions about intermediary organisations.

Step 4: Sign the UBO declaration

Have you completed the form and confirmed the declaration? Then you need to sign it. This is very important, because without signing, the UBO declaration will not be saved and your UBO details will not be processed. 

Please note: it is important that you confirm and sign your UBO declaration. Even if your UBO details have not changed. This way we can be sure we have your correct UBO details.

Step 5: Done!

Your UBO declaration is saved in your file. You will receive a confirmation of this.

Please notify us right away of any future UBO changes. This way we will always have the correct details of your organisation. 

Who is a UBO?

A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person: 
 
  • owns more than 25% or the organisation
  • has more than 25% of the voting rights in the organisation
  • has de facto control of the organisation (for instance a former owner who is still involved in day-to-day business, or a board member of an association or foundation) 
 
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
 
Read more about determining who the UBOs are in your organisation. 
ABN AMRO

Why we need your UBO declaration

The law requires us to record your business details, and to make sure that these details are correct and up to date. If we don’t do that, we are not allowed to do business with you. Your UBO declaration is part of this requirement. That is why we ask you to check the UBO details that we have of your organisation. We also ask you to change or update them, if necessary. 

Frequently asked questions about the UBO declaration

When is someone a UBO?
UBO stands for ‘Ultimate Beneficial Owner.’ This is a natural person who holds a direct or indirect interest in an organisation. This is the case if this person:
 
  • owns more than 25% or the organisation
    The person owns more than 25% of the shares or deposits. Or the person has a right to more than 25% of the proceeds or assets of the organisation. 
 
  • has more than 25% of the voting rights in the organisation
    Apart from voting rights, this can also include the power to appoint or dismiss the board. But also, the power to change a partnership of a corporation. It can also be a person who (co-)finances the organisation. 
 
  • has de facto control of the organisation
    This person cannot be categorised in the groups mentioned above. However, they do (co)determine the policy of the organisation. This could, for example, be the former owner of a family business. Or a board member of an association or foundation. 
 
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).

Having trouble determining who the UBOs are in your organisation? Then take a look at our page about UBO examples for various legal forms. Or ask your accountant or bookkeeper for advice.  
Why do I need to submit my UBO declaration?
The law requires us to record your business details, and to make sure that these details are correct and up to date. If we don’t do that, we are not allowed to do business with you. Your UBO details are part of this requirement. We may collect part of your UBO details from the Chamber of Commerce (in Dutch: Kamer van Koophandel or KVK), but not all details. That is why we ask you to submit a UBO declaration every once in a while. Before you submit the UBO declaration, please check the UBO details that are already filled in and change or update them if necessary. 

Requesting a UBO declaration is part of our Know Your Client investigation. This ongoing client research is conducted by all banks and other financial institutions in the Netherlands. You will find more information on this page. 
My UBO details have not changed. Do I still need to submit the UBO declaration?
Yes. If you receive a request from us to submit your UBO declaration, it is important that you do so. Even if your details have not changed. This way we can be sure we have your correct UBO details.
What information do I need to fill in the UBO declaration?
To fill in the UBO declaration, you need the (personal) data of the UBOs. Is your organisation part of a holding company structure? Then you will also be asked questions about that. Part of the UBO declaration will be pre-filled by us. We ask you check these details and to change or update them if necessary.

Among other things, we need to know the following about the UBO’s: 
  • date of birth
  • name as stated in the passport or driving license 
  • country of residence
Information about your UBO’s can be found in:
  • the extract from the Trade Register or UBO register of the Chamber of Commerce (KVK)
  • the certificate of incorporation
  • the articles of association
  • the management declaration


About intermediary organisations, we need to know the following:

  • KVK number or foreign registration number
  • name of the organisation
  • legal form


Having trouble determining who the UBOs are in your organisation? Then take a look at our page about various UBO examples for different legal forms. Or ask your accountant or bookkeeper for advice. 

What is an intermediate organisation?
Intermediate organisations are found, for example, when there is a holding company structure. It is important for us to understand the structure of your organisation. That is why we need to know if there are intermediate organisations between you and the UBO(s).
I don't see a message in Internet Banking about the UBO declaration. Why is that?
There can be two reasons for this:

1. You are logged into your private account. You will only see the message about submitting the UBO declaration if you are logged into your business account. Use your business debit card to log into your business account. 
2. You are not authorised to complete the UBO declaration. Do you know the person who is? If you do, please ask this person to submit the UBO declaration.
What happens if I do not submit my UBO declaration?
We are required by law to record the UBO details of our customers. If you don’t submit your UBO declaration, we are not allowed to have you as a client. This means that we will have to terminate your account(s). Together with you, we would like to prevent this from happening. So please make sure you submit your UBO declaration on time.
I have another question. Who can I contact?
Can't find the answer to your question here? Then please call us on +3 20 - 517 6262  (on weekdays from 8.30 to 17:00). Please note that this phone number can only be used for questions about submitting your UBO declaration.